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1. Objectives of the Assignment Scope of Work

In his/her activities, the Procurement Specialist will be guided by the provisions of the Legal Agreement, Procurement Guidelines, and Project Operations Manual. The Procurement Specialist is to perform the following tasks:

• Overall leadership, fiduciary oversight, and capacity development to ensure compliance with IFI’s procurement (goods, works, non-consulting services, and consulting services) policies and procedures.
• Supervise the whole procurement cycle linked to any procurement of goods, works, and services to be carried out in the frame of the project (design of the tender documents, offers evaluation, awarding, contracting, as well as advising technical teams on procurement matters related to the follow-up of works and commissioning, disputes resolution, acceptance of works, etc).
• Advise on the use of the FIDIC suite of contracts and review and provide procurement input in the bidding documents incorporating such contract formats.
• Supports actively PIG under the Smart City SUE on procurement related matters during processing and administration missions of IFIs and provides quality input, as required, in the relevant progress reports. 
• Support PIG under the Smart City SUE in conducting market engagemnet and market sounding conferences in close liaison with the technical team in order to obtain and to incorporate private sector perspectives in the procurement strategies of the planned contracts.
• Ensure timely updating of the Project Procurement Strategy for Development (PPSD) and the Procurement Plan to include additional activities or modify as necessary as need arises.
• Prepare GPN, SPNs, REOIs, contract award notices, and ensure their publication through STEP and/or local media and websites.
• Participate in the monitoring and administering of contracts in collaboration with Technical team, Engineers, and project component Coordinators.
• Ensure technical teams duly and timely conduct inspection and prepare inspection reports prior tothe acceptance of goods, customs clearance, and delivery to the final destination when required.
• Provide strategic advice to the project personnel and respective agency staff, including Tender committee members, on procurement and contract management matters.
• in consultation with technical teams, ensure effective communication with bidders on procurement/legal related issues, including responding to bidders’ queries, attending bidder conferences, and responding to communications with bidders and receiving bids.
• Ensure timely preparation of bidding documents for acquisition of goods, works and non-consulting services, and the REOI and RFP for consulting services working closely with Project Coordinator to ensure that Terms of Reference or technical specifications are obtained timely from relevant Technical Departments.
• Ensure that procurement processing is timely and follows procedures specified in the World Procurement Regulations and confirm that Procurement activities initiated are in accordance with the approved Procurement Plan.
• Lead the bidding and selection processing, including organizing pre-bid or pre-proposal meetings, coordinating the receipt and opening of bids/proposals/expressions of interest, and the evaluation thereafter.
• Coordinate/make arrangements and participate in Contract negotiations for consultancy services and technical discussions for goods and Works where applicable to provide procurement guidance. Thereafter, prepare draft contract and ensure timely signing of contracts.
• Mentor and support capacity building of PIG under the Smart City SUE Staff on procurement management of staff under World Bank procedures.
• Ensure that clearance/No-objection(s) from World Bank is sought and obtained as per the requirements of World Bank Procurement Regulations;
• Prepare monthly procurement progress report that will include constraints/challenges/issues/deviations from agreed procurement schedules identified and proposed actions to resolve them in a timely manner;
• Maintain complete procurement files and records including all correspondence related to procurement activities and ensure records are uploaded in STEP timely.
• Facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations
• Any other duties that may be assigned by his/her Superiors from time to time in furtherance of the above responsibilities.

1. Assignment Duration

The assignment will span the entire Project implementation period, i.e. until 31 October 2024, as agreed by the Parties subject to 3 months probation period.

• Reporting

The Procurement Specialist will be subordinate to the Manager of the PIG under the Smart City SUE. Monthly reports should be prepared and submitted in Russian and English in both soft and hard copy in line with internal formats.

1. Place of Work

The Procurement Specialist will be based in the PIG office at the Smart City SUE. The Smart City SUE will provide the Procurement Specialist with documents required for service provision and a workstation with access to Internet and office equipment.

1. Qualification Requirements

• A University degree and Masters Degree in the field of engineering, management, finance, legal, or economics or other related courses.
• Experience of at least 7 years as a procurement processional with a minimum of five (5) years of experience in procuring goods, services and works in a public or private sector institution at least 4 years working under the World Bank or Multilateral Development Bank financed projects with a demonstrated strong track record;
• Previous experience in processing high value contracts (subject to international competition under World Bank procedures) in civil works, supply of goods and consultancy services.
• Previous use of the World Bank Bidding documents for civil works with Environmental and social safeguard provisions.
• Knowledge of public procurement procedures of Tajikistan.
• Fluent in Tajik, Russian, and English languages.
• Appropriate computer skills: MS Windows, MS Excel, MS Word, and the ability to quickly learn new systems.
• Good oral and written communication skills.
• Proven integrity in handling public resources and in executing duties.

Candidates should send a cover latter and resume to : hr.swms@dsc.tj indicating the vacancy “Procurement Specialist”. Candidates who have passed the preliminary selection will be invited for an interview. The deadline for submission is January 23, 2024.